When I’m on the go, I don’t always know when a meeting is about to start. On my phone, calendar reminders often go ignored (there are so many of them that it’s just too noisy to keep up). So I set up Zoom reminders to ensure that I never miss an important scheduled meeting.
Zoom recently turned on a bunch of privacy-related settings by default. One of those is the waiting room, which requires you to admit each attendee individually. Our calls are mostly internal anyway (and it can take a while to admit 10+ people individually), so we turned this setting off under Settings > In Meeting (Advanced) > Waiting room. (Note: It takes a while to scroll through all the options on this page, so we suggest you CTRL+F “waiting room” to find it quickly.)
This is more on the spectrum of “fun” than “useful,” but I love that it’s a feature. In Settings > Video, check “Touch up my appearance,” and Zoom will soften the focus on your camera, theoretically minimizing any issues with your skin.
We meet in Zoom, but we live in Slack. Which is why the Zoom/Slack integration is so helpful. You can use it to start Zoom meetings right from Slack. Just type “/zoom” in Slack to see all the options. We also use Slack’s recurring reminder feature to remind our team when the daily huddle is about to start, both 5 minutes in advance and right as the meeting is starting. To set this up, just type this into Slackbot:/remind #[roomname] every weekday at 9:55am that Daily Huddle is starting in 5 minutes! [zoom link]
Zapier connects Zoom with hundreds of other apps, but perhaps the most useful integration of all is scheduling tools. When you schedule a meeting with someone, whether using Calendly or Google Calendar, rather than following up with that person to send them a Zoom meeting link, or manually updating the calendar invite with the link, you can have Zapier automatically add your Zoom link to the event, making meeting scheduling hands-free. Note: Want more advice on all things remote work? Subscribe to our email list!