Top 10 Windows tips

Virtual Desktop

Now, you don’t need to install an application to create a virtual desktop. If you have window 10 in your system, and you want to do multitask at the same time, then it has become possible now because of this virtual desktop feature. To use this amazing feature,  you just need to press “window + Tab” keys simultaneously. You can also click on the Task View (the icon to the right of the Windows menu) directly as well. After opening the tiles view of different currently active windows, you need to drag one of the windows and place it on the “+ New Desktop“. Or, if you want to create a totally new one, you can just click on “+ New Desktop” and pick the newly-created desktop. When you pick a newly-created virtual desktop, this will separate your new window from the previously created, window i.e, you can’t find all previously opened apps minimized instead this window will be totally fresh like when you restart your computer. This is one of the best features that you can use, while you are using your social media or watching movies and suddenly need to switch to a new desktop when your boss takes a sneak peek on your screen. To remove any virtual desktop, you need to click the “windows + tab” and cross the intended window by clicking on the cross-icon located on the top right corner of each window.

Aero Shake

This is the old classic trick that’s been working since Windows 7, but many of you might not know until now. In many cases, we might be working in multiple windows at a time, so if you want to hide all other clutter windows quickly by leaving only a single window open. Then, all you need to do is point your cursor on the title bar by holding the left mouse button on one of the opened windows and need to shake left and right. This will minimize all other windows within seconds of shaking. This will remove the tasks of minimizing each window separately.

Windows-V

You might have used copy and paste technique with shortcut “ctrl+c” and “ctrl+v” many times. But, this has a limitation as it stores only the last copied text on the clipboard. For this, click on the windows start menu ➜ Settings ➜ System ➜ Clipboard ➜ Turn on the Clipboard history. Now, you can copy two texts one after another, and instead of hitting “ctrl+v” hit “windows+v“. By hitting, “windows+v” this will list all the previously copied text, and you can pick one from those lists. Furthermore, you can click on the three dots (…) located on the top-right corner of each copied text and delete that single text or clear all copied text from the clipboard.

Snip and Sketch

Snip and Sketch are other tricks for windows 10 which is helpful to capture the screen of the windows. Previously, we had to press “Print Screen” on the keyboard and paste it on image editing apps like Paint or Photoshop and Save that image. However, with windows 10 this snapshot feature becomes more advanced and flexible. To take a snapshot, you need to hit “windows+shift+s“, this will open a small toolbar on the top of the screen. This toolbar provides the options of:

  • Rectangular Snip: Allows you to take the snapshot of the screen in a rectangular shape Freeform Snip: As per the name, you can snip the according to your wish in any irregular shape Window Snip: Allows you to take the snap of one of the selected window Full-screen Snip: Takes the screenshot of the full screen After taking a snip of your choice, the image will be saved in the clipboard and can be opened in the snip and sketch app. In this app, you can add lines or highlight some parts or draw any sketch on these snapped images. That’s why it’s called snip and sketch.

Slide to Shutdown

The next trick in our list of windows 10 tips and tricks is Slide to Shutdown. To use this hack, right-click on the desktop screen ➜ New ➜ Shortcut ➜ paste “%windir%\System32\SlideToShutDown.exe” on the field ➜ Enter name of your choice and finish the setting. This will create a shortcut on the desktop screen, so whenever you want to shut down, just double click on that shortcut icon and slide down the curtain on the screen completely. This will shut down your computer.

Multitasking

To turn this feature on, open Settings ➜ System ➜ Multitasking and turn this on. You can also customize some other options there. Next, drag any opened window to one of the corners i.e top-left, top-right, bottom-right, or bottom left. This will resize your window and place it to the corner where you have dragged. If you feel that these four windows are too small for your screen size. You can just drag it to the left or right corner and this will open only two windows at a time. This enables us to do multitasking, like watching some videos on the side while writing some text on another splitter windows. That’s the reason why we have listed multitasking in our windows 10 tips and tricks lists.

Use Outlook’s Task List Instead of Clogging Your inbox

Some emails don’t require an immediate response, but they do need to be handled before the time you have scheduled to review items in your to-do folder. These items can still be moved to your to-do folder so they’re not clogging your inbox, but you’ll want to make sure that you have a reminder to take care of them before a deadline. Create a reminder by adding these emails to Outlook’s task list:

  • Drag the email and drop it on Outlook’s task list icon.
  1. Add a due date and set a date and time to receive a reminder. Save the task. You can now hover your cursor over the task list icon to see a quick view of your task list, organized by due date. Click on the task list icon to open your to-do list and review the respective tasks. If you set a reminder, the task will pop up like a meeting reminder at the specified time. Once the task is complete, mark it as such to remove the task from your to-do list. Open the task by double-clicking it, and click the "Mark Complete" button—or just press the Insert key to quickly mark the item complete. Outlook’s task list is also useful if you’re in the habit of copying yourself on emails as a reminder to follow up, or if you’re emailing someone who is prone to ignoring your requests. Instead of keeping reminders as emails in your inbox, just move them to your to-do folder and add them to your task list.

Dictation

Dictation is one of the coolest features among all windows 10 tips and tricks available here. With this feature, you can command your computer to do things like the opening app, writing some docs, and many more all by your voice only. To use this feature, you need to go to Settings ➜ Ease Of Access ➜ Speech and Turn on Speech Recognition. Or, if you prefer to use windows key shortcut to toggle the speech recognition On or Off, you are free to hit “windows+ctrl+s” on your keyboard. After turning on you can command it like “Open notepad”, “Open word” or you can also ask it to type some text by speaking those words you want to write it down.

Clean Up Your Inbox in One Click

Taking time off is wonderful until the moment you open your email after returning to work. If you work in an email-heavy company, you may have received hundreds of emails while you were out of the office, and now you’re faced with the difficult task of sorting through each one. With Outlook’s clean-up function (introduced in Outlook 2010), you can drastically reduce the number of emails you have to deal with in just a few clicks—whether you're coming back from vacation or you just have too many emails piled up. The clean-up function removes all email replies that are duplicated in a later thread, allowing you to read a single thread instead of dozens of individual emails. To clean up your inbox quickly:

  • While viewing your inbox, click the "Clean Up" button, and select "Clean Up Folder."
  1. Click the "Clean Up Folder" button in the popup to confirm the action. Outlook will automatically remove all duplicate emails, leaving you with significantly fewer emails to sort through. The clean-up function can be a little disconcerting to use initially. What if it deletes something important like a reply that contained an attachment that was removed in a later thread? Rest assured: the tool is sophisticated and will not delete any emails with attachments or text that aren’t exactly duplicated in later threads, and you can always review deleted items in the trash folder if needed.

Use Rules to Automatically Sort Emails and Stop Receiving Irrelevant Emails

Unfortunately, not all emails in the workplace come with an unsubscribe link. Day after day, emails arrive in your inbox that are just a distraction. Some common examples include:

  • Automatic Notifications: If you’re assigned to a team on one of the platforms you use at work—such as customer relationship management (CRM) software—that platform may send an email every time a change is made in the system.
  • "Fun" Emails: Sometimes a team leader or department will send daily/weekly emails with trivia, memes, or jokes designed to make work feel more fun.
  • Threads You Shouldn’t Have Been Included On: Occasionally, someone will send a mass email that gets dozens of replies—none of which have anything to do with you or your job. These emails keep you from focusing on your important work. Use Outlook’s rules function to skip the inbox and send those emails straight to the trash—or to another folder for review. You can also use Outlook rules to automatically sort incoming emails to the appropriate folder, such as always sending emails that are from your boss with a certain subject line to the To-Do folder and emails from a newsletter you regularly read to the Someday folder.
  • Right-click the email, hover over "Rules," and select "Create Rule."
  1. Choose the criteria for the rule:
  • "From [Sender]" will execute the rule any time you receive an email from a specific email address or contact.
  • "Subject contains" will execute the rule any time a specified subject line is used.
  1. Select what happens when the rule runs. To sort emails out of your inbox and into the appropriate folder, check "Move the item to folder," and select the folder where you want the emails to be sent. You can choose the "Deleted Items" folder if you never want to see them, or you can create a separate archive folder if you may need to review the emails in the future. Click "OK" to apply the rule. Want to prevent getting future emails on a specific thread? In that case, instead of creating a rule, you can just use Outlook's ignore function. Right-click the email, select "Ignore," and confirm the action. Ignore automatically sends future replies to that thread to your "Deleted Items" folder so you don’t receive them in your inbox.